Over the past while there has been some questions on how overtime is to distributed. Please read the language bellow for an understanding.
Article 9.09 Overtime Distribution
The Company shall attempt to rotate and spread overtime work as evenly as possible among the employees in the department of which the overtime occurs. It is understood that permanent employees shall have preference in the selection of overtime.
- Call Book for Overtime – Production and Maintenance Employees Only
- Employee’s making a commitment to provide overtime coverage, will do so by putting their name in the overtime book. This involves dating, leaving a contact number and signing the overtime book bi-weekly, with what days and shifts they will be available for overtime coverage. By making this commitment the employee must be available from (2) two hours prior to the start of the shift(s) to (1) one hour following the start of the shift(s) they have indicated, so that they may be called in if necessary. An employee unavailable when contacted or refusing to report shall be treated in the same fashion as an employee failing to report on their regular shift, and will be subject to discipline. An employee must contact the department supervisor on shift if they wish to have their name removed from the overtime book.
- Employees making the commitment to overtime by putting their name in the department overtime book will get preference for that date.
- If the Company requires an employee to work overtime, it is the Company’s obligation to contact a qualified employee whose name is in the overtime book. The supervisor shall maintain a written record of the employees phoned, recording time of call and number called. If the Company errs and calls in an employee whose name was not in the overtime book, then the Company shall offer the next overtime opportunity to the wronged employee. If the Company errs and calls in a contract employee, then the Company owes the wronged employee the pay they missed for not being called.
- An employee’s name shall only appear in the overtime book for the department they are currently working and they hold a bid job for. When no names appear in the overtime book, the Company may then call in other employees from within the department. The Company shall also attempt to rotate and spread overtime work as evenly as possible among the employees in the department of which the overtime occurs. If no employees are available within that department, the Company may then call in qualified employees from other departments. If any problems occur with the rotation of overtime, they shall be referred to the Joint Seniority, Shift and Overtime committee.
- Within lines of progression, overtime shall be filled at the bottom job whenever possible to facilitate the normal job progression of employee’s on that shift. If it is not possible and every effort has been made to fill the bottom job, the Company shall then fill jobs higher in the line with overtime. This is all subject to Article 12.10(f) which states, “There shall be no temporary transfers within the lines of progression, above the entrance to the line except where no trained personnel are available on that shift in the line. In such instances it is agreed that when an employee holding job seniority is not progressed, he shall receive the higher job class and be trained as soon as possible. This shall not apply to employees who have waivers in effect”.
- Should the company need to schedule shift coverage in advance, (vacations, leave of absences, etc) a dated notice shall be posted with as much notice as possible in the department that the overtime is required. If names exist in the department overtime book at the time of the coverage posting, then those names shall take preference in accordance to Article 9.09 b) iv). After the coverage notice has been posted, those employees then desiring to commit to coverage may do so by placing their name on the day and shift they are able to cover.
- When overtime is required for equipment failure (repair) supervisors will first check the overtime book to see if a trades person has their name in the book. If there are no names in the overtime book the supervisor may then call in the first available qualified bargaining unit trades person to complete the work and will rotate this overtime evenly. The supervisor will keep a written record of those employees that were contacted, but not available.
- Each department shall maintain an overtime book. Such a book shall be accessible to the employees and/or Union Representatives in the department at all times.
- The Joint Seniority, Shift and Overtime Committee will deal with all overtime discrepancies as they occur.
This does not preclude the Union from proceeding with a grievance in accordance with Article 6.